1. The name of the association shall be the HILL PLOTHOLDERS’ ASSOCIATION.
2. The objects of the Association shall be the conduct and management of the plots on the Hill Allotment site at Sutton
Coldfield.
3. Membership of the Association shall be confined to Plotholder tenants on the Hill Allotment Site who are
automatically members of the Hill Plotholders’ Association.
4. A committee of plotholders shall be appointed at a general meeting or annual
general meeting of the Association which shall be held in October each year. The committee may co-opt up to two additional members if required, such co-opted members shall not have voting rights.
5. As soon as practical after the meeting appointing the committee, the committee shall meet and appoint from its’ number the following officers, namely, Chairman, Vice Chairman, Secretary and Treasurer. A Show Secretary will be appointed or co-opted. A quorum for this and any other committee meetings shall be over half of the full committee, of whom 2 shall be officers.
6. The tenure of membership of the committee shall be for a period of 3 years and on retirement committee members shall be eligible for re-election.
7. The tenure of an officer of the Association shall be for a period of 1 year and on retirement shall be eligible for re-election.
8. The committee is hereby authorised to open and operate Bank or Building Society accounts in the name of the
Association. The mandate to operate the accounts will be vested in the officers of the
Association and the signatures of the Treasurer and one other officer will be required on all cheques or withdrawals from the account. The
Association will maintain the usual records of accounts which will be presented to the
Annual General Meeting (A.G.M.) of the Association for approval. These accounts
may be inspected by any plotholder on request, by mutual agreement on
timing.
9. Hill Plotholders Association will pay the allotment rent for
plotholders who have reached the age of 80 at the time when their rent
is due (October 1st) , provided the plotholder has rented a plot, or
half plot , at Hill Allotments, for at least 5 years at that time.
10. The committee is hereby authorised to conduct negotiations with Birmingham City Council as to the management of the plots on the Hill Allotment Site in accordance with the agreement between the
Association and the Council.
11. On the dissolution of the Association any funds of the Association not payable to the Birmingham City Council shall be paid to the plotholders of the Hill Allotment Association.
12. This constitution was approved at the Annual General Meeting of the plotholders of Hill Allotment Site on the 11th day of November 1993. Any amendments to this constitution shall be made by resolution of the members of the
Association at an Annual General Meeting of the association.
Amended at the A.G.M. of the association February 2001.
Amended at the A.G.M. of the association February 2004.
Amended at the A.G.M. of the association February 2005.
Amended at the A.G.M. of the association October 2005.
Last updated 29/08/2007